UC-Santa-BarbaraStudent-Engagement-Leadership-Navy-RGB (1)

Depositing Funds

You can deposit cash or check to your organization's RCO account at the AS Cashiers and Ticket Office. Funds deposited into your organization's RCO account roll over from year to year, similar to a bank account.

To make a deposit:

  1. Ensure that all checks to your organization are made out to "UCSB Office of Student Life" with your organization's full name printed in the memo line.
  2. Prior to going to the cashier, add up the total of your deposit. List cash and checks separately. It is a best practice to keep a list of checks you deposit for your records. Download our deposit worksheet template (xlsx) to record individual checks, especially if you have more than will fit on a single deposit slip (6).
  3. At the cashier's window, you will be asked to endorse the checks with the name as it is written on the front of the check and your own signature.
  4. You will NO LONGER NEED your account number, just be sure to write out the full name of your organization.
  5. The cashier will give you a copy of the deposit slip and send a copy to SEAL, where the deposit will be credited to your RCO account. Make sure the cashier's total matches your own and that your organization's full name is legible on the deposit slip. Give your copy of the deposit slip to your organization's treasurer for their records.

Sample Deposit Slip
Deposit slips are provided at the AS Cashiers and Ticket Office at the time of the transaction. The slips are in triplicate: the white copy is retained by AS, the yellow copy is routed to SEAL, and the pink copy is provided to the depositor. A complete deposit slip includes:

  • The name and phone number of the individual making the deposit
  • The organization name and account number
  • Separate line items for cash (paper) and coin currency
  • Individual listing of checks including check number, payer's name, and amount
  • Verified total, date, and cashier's initials

Sample Deposit Slip

AS Cashiers and Ticket Office Information & Hours

UCen 1535, across from Corwin Pavilion
Fall/Winter/Spring: Monday through Friday, 10 a.m. to 5 p.m.
Summer: Monday through Friday, 10 a.m. to 4 p.m.

Photo of AS Cashiers and Ticket Office

The office sells course readers and notes, tickets to campus events, passes to local movie theaters, and discounted theme park tickets.

See also: Accepting Credit Cards

Return to Accounting Procedures
Proceed to Withdrawing Funds